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Hejaz Happenings

S.E.S.A. 2002 CONVENTION

 % Hejaz Temple
PO Box 667
Mauldin, SC 29662
864) 277-4386
1-800-833-8409
F
ax  (864) 277-4389

CONTRACT FOR MARKETPLACE BOOTHS
SOUTHEASTERN SHRINE CONVENTION
AUGUST 8, 9 AND 10, 2002

DATE, TIME AND PLACE
The Marketplace, in conjunction with the meeting of the Southeastern Shrine Association of 202, will be held in the Hyatt Regency Exhibit Center.   Booths reserved through this contract will be made available for exhibitor occupancy and installation by 2:00 p.m. on August 7, 2002 until 7:00 p.m.  Hours for public displays and sales shall be from 9:00 a.m. until 6:00 p.m. on Thursday and Friday, August 8 and 9, and from 9:00 a.m. until 12 Noon on Saturday, August 10 of this Convention.  Move out shall be Saturday night until 11:00 p.m.  All equipment, supplies and merchandise shall be clear of the center by 7:00 p.m.                        

BUSINESS AREA
The Exhibitor agrees to conduct his/her business only during the specified hours and to restrict his/her activity to his/her booths, which will be in the Hyatt Exhibit Center.

 DESCRIPTION OF BOOTH
Each booth shall be a standard 10’ x 10’.  Each booth shall be furnished with a 6’ skirted table, 2 chairs, 1 wastebasket with liner, access to a 120 volt electrical outlet.  Additional equipment required by exhibitor can be rented from the Exhibitors’ Service Desk, located in the exhibit hall and will be at the exhibitor’s expense.

 FEES, TERMS OF PAYMENT AND RESERVATION OF BOOTHS
Rental fees are as follows:   All booths are $400.00 each.  A discount of $25.00 will be offered for each additional booth ordered.  A non-refundable binder fee of $100.00 per booth is required to reserve each space.  The binder fee will be credited to the cost of the booths and final payment is due by May 10, 2002.  Please note, if final payment is not in by May 10, the exhibitor is subject to forfeiture of their booth reservations and deposits.

 CANCELLATION
In case of cancellation by the exhibitor, there will be no money refunded.
 

HOUSING
Housing will be coordinated through the Housing Chairman.

 LIABILITY
The exhibitor understands and expressly agrees that the S.E.S.A. and the S.E.S.A. Convention 2002, and Hyatt Regency, their officers, directors, members and employees will not be responsible for any of, or damage to, goods or property of exhibitor or exhibitor’s employees.  An exhibitor, on signing this contract, expressly releases the above mentioned and agrees to indemnify them against all claims.  The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save the S.E.S.A. Convention 2002, Hyatt Regency and the employees and agents harmless against all claims, losses and damages to persons or property, government charges or fines, and attorney fees arising out of or caused by the exhibitor’s installation, removal, maintenance, occupancy, or use of the standard exhibition premises or a part thereof.  In addition, exhibitor acknowledges that the S.E.S.A. Convention 2002, the S.E.S.A., the Hyatt Regency, their officers, directors, members and employees do not maintain insurance covering exhibitor’s property and that it is the sole responsibility of the exhibitor to obtain business interruption, property damage, fire or theft insurance covering such expenses of the exhibitor.

 TAXES, SALE, ETC.
County, State or Federal taxes are the sole responsibility of the exhibitor.

 EXHIBIT SIZE
All exhibits will conform to the assigned booth space and shall not restrict visual or physical access to adjacent exhibitors.

 RELOCATION OF EXHIBITS
The S.E.S.A. Convention 2002 committee reserves the right to alter locations of exhibits on display.

 EXHIBITOR’S CON TRACTOR
A Hejaz Shrine Committee person will try to provide you with any additional goods and services that you may require.  Attention:  Service Desk.

 FOOD AND BEVERAGE
Food and beverages shall be served at the Concession Area, but will be eaten in an area that will be set aside for food and beverages service.  No alcoholic beverages are permitted in the Hyatt Exhibit Center.

 AMENDS OF CONTRACT RULES
Any and all matter of questions not specifically covered by the preceding provisions shall be subject solely to the decision of the S.E.S.A. Convention 2002.  The rules and regulations may be amended at any time by the S.E.S.A. Convention 2002, and all such amendments so made shall be binding on exhibitors.  Each exhibitor for himself and his employees, agrees to abide by rules and regulations and by any amendments or additions hereto that may thereafter be established or put into effect by the S.E.S.A. Convention 2002.

 SECURITY
Security personnel will be on duty during the time that you, your employees and your merchandise are in the Exhibit Center of Hyatt Exhibit Center.  We can assure you that all necessary precautions will be taken to protect you and your property while you are an exhibitor in our show.  If you require individual security measures, please contact the Security at the Exhibitor Service Desk in the Exhibit Center.  Badges will be issued to you and your associates and no one without the proper identification will be permitted into the Hyatt Exhibit Center prior to opening.  We have over 6100 sq. ft. in which to display your exhibit.

 IMPORTANT CONTACTS
Marketplace Chairman:   R. C. Reynolds
Co-Chairman:  Ron Kennedy  (864) 243-2718,
J. R. Hannon

 BOOTH LAYOUT
Booths can only be assigned on a first come, first serve basis.

 Include your check for $100.00 per booth that you request, as your deposit with this application.

 Make check payable to:    S.E.S.A. Convention 2002

Mail to            S.E.S.A. Convention 2002,
                      c/o Hejaz Temple
                  
   P. O. Box 667
                      Mauldin, S. C.    29662

 CONTRACT AGREEMENT AND APPLICATION

We hereby agree to the terms of this contract with the S.E.S.A. Convention 2002     (Please print)

Name of Firm:
Telephone:
Contact:

Address:

City/State/Zip:
State:
Signature:
Date:

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